System Maintenance

v  Maintenance Procedures

Follow these procedures to properly maintain the Archivist system:

v     The system should be protected from power outages by a UPS (Uninterruptable Power Supply) of proper capacity. When a power outage occurs, the system should be shut down with normal shut down procedures before the UPS loses all its power. Otherwise some records may be lost or incorrectly stored.

v     Do not move the system when it is in operation.

v     Do not block the cooling fans of the system or put the system too close to a wall. Always leave enough room behind the system to allow good ventilation.

v     The system hard disk(s) needs to be scanned for errors and defragmented on a regular basis. The Windows utility programs SCANDISK and DEFRAG can be used for this purpose.

v     The system should be put in a clean environment to minimize the amount of dust going into the system.

v     The system’s hard disk(s) and switching power supply should be replaced once every 3 to 5 years to assure reliable operation.

v     The cooling fans should be replaced when they are noticeable weaker than normal.

v      It is very important to clean the DVD-RAM drive and DAT drive regularly. If they are used daily, the DAT drive should be cleaned once every two days, and the DVD-RAM drive once a month. To clean the drive, insert a DAT cleaning tape or a DVD-RAM cleaning disk into the drive. In about one minute the cleaning tape or disk will eject itself and the cleaning is done. This procedure can be repeated several times to ensure thorough cleaning. Avoid cleaning the drive shortly before or when the system is doing backup operation, or the system will display an error message.

v  Store DAT tapes and DVD-RAM disks in a cool, dry area free of dust, high temperature, high humidity and strong magnetic field.

v System Rebuild Procedures

If the system crashes by itself, or is turned off without following the shutdown procedure, record data on the hard disk(s) need to be rebuilt or they may be lost.

Follow these steps to rebuild the system:

1. Click “Start” > “Programs” > “Archivist” > “Rebuild Index” to open the Data Rebuild Window.

2. Click “OK” after selecting the target disk and the sample rate. Note that the sample rate must be the same value as in “Engineer Configuration” > “Record & Play” > “Record Mode”.